Streamline Fleet Management | Architecture Repository

Context Information

AppID-652

This application is in Production
DR Playbook view

T.I.M.E. Assessment: Invest

OIA: Critical (Level 5): Strategic

Scope

SSO Enabled

Unknown

SSO integration is not documented

Organisational use

Business Context	Use case description
Quality Management & Compliance → Incoming Material Inspection → Inbound Inspection Management
Procurement & Supply Chain Management → Supplier Sourcing & Qualification → Supplier Risk Assessment
Human Resource Management → Recruitment & Onboarding → Onboarding Management

Finance

Contract name	Rating	Supplier	Type	Work budget code	Business Owner	IT Owner	Start Date	End Date	Notice Period for Termination (in days)
Support contract for Streamline Fleet Management	Performing		24x7				01 Jun 2025	01 Jun 2029
Licensing contract Streamline Fleet Management	Performing		Licensing				01 Apr 2022	01 Apr 2026

Annual cost progression

Hosting License Support Budget forecast TCO

Period	Budget forecast	Hosting	License	Support	Actual total	Variance	TCO

Period	Description	Contract	Annual Budget Forecast
2026	2026	Support contract for Streamline Fleet Management	90,000 GBP
2026	2026	Licensing contract Streamline Fleet Management	55,000 GBP
			145,000 GBP

Integrations

Logical Data Flow	Integration name	From Application	To Application	Middleware	Data transferred	Connection Type	Data refresh rate	Encryption	Type	Cert	Documentation
Not identified	Integration Digital Booking as Source Streamline Fleet Management as Destination INT-3228 Integration Streamline Vendor Management as Source Streamline Fleet Management as Destination INT-3245 Integration Automated Analytics as Source Streamline Fleet Management as Destination INT-3251 Integration Integrated CRM as Source Streamline Fleet Management as Destination INT-3268 Integration Modern Billing as Source Streamline Fleet Management as Destination INT-3333 Integration Streamline Fleet Management as Source Automated HR as Destination INT-3368 Integration Modern Billing as Source Streamline Fleet Management as Destination INT-3369 Integration Streamline Fleet Management as Source Optimal Customer Portal as Destination INT-3374 Integration Streamline Fleet Management as Source Smart Contract Management as Destination INT-3398 Integration Streamline Fleet Management as Source Automated Reporting as Destination INT-3438 Integration Dynamic Scheduling as Source Streamline Fleet Management as Destination INT-3446 Integration Enterprise Case Management as Source Streamline Fleet Management as Destination INT-3483 Integration Streamline Fleet Management as Source Connected Case Management as Destination INT-3485 Integration Prime CRM as Source Streamline Fleet Management as Destination INT-3497 Integration Streamline Fleet Management as Source Connected Workforce as Destination INT-3551	Modern Billing Streamline Fleet Management Streamline Vendor Management Dynamic Scheduling Enterprise Case Management Prime CRM Digital Booking Automated Analytics Integrated CRM	Streamline Fleet Management Automated Reporting Smart Contract Management Automated HR Connected Workforce Connected Case Management Optimal Customer Portal	None/Direct connection	Not identified		Every 5 minutes	RSA	Manual

Infrastructure

BreakGlass Account Exists

✖

Infrastructure

Environment	Uses Compute	Compute Type	Compute Lifecycle	Backup	Product Version	Mainstream Support	Extended Support
Apex Node	SRV-PRD-DB16	Not defined	Operational	✗	Microsoft SharePoint Server Standard 2019	SaaS
Beta Frame	SRV-TST-BACKUP15	Not defined	Operational	✗	Oracle Linux Server 9	Support will expire soon! 29-Jun-2027	30-Jun-2032
Beta Frame	SRV-TST-BACKUP15	Not defined	Operational	✗	IBM AIX Standard 7.2	Support expired! 30-Apr-2021	Support will expire soon! 30-Apr-2027
Beta Frame	SRV-TST-BACKUP15	Not defined	Operational	✗	Red Hat Enterprise Linux Server 7	Support expired! 06-Aug-2019	Support expired! 30-Jun-2024
Beta Frame	SRV-PRD-FILE18	Not defined	Operational	✗	Microsoft SharePoint Server Standard 2019	SaaS
Beta Frame	SRV-PRD-FILE18	Not defined	Operational	✗	Windows 10 Enterprise LTSC LTSC 2019	Support expired! 09-Jan-2024	09-Jan-2029
Beta Frame	SRV-DEV-MAIL11	Not defined	Operational	✗	Microsoft SharePoint Server Standard 2019	SaaS
Beta Frame	SRV-DEV-MAIL11	Not defined	Operational	✗	CentOS Linux Server 7	Support expired! 06-Aug-2020	Support expired! 30-Jun-2024
Beta Frame	SRV-DEV-MAIL11	Not defined	Operational	✗	Windows 11 Enterprise 24H2	12-Oct-2027	12-Oct-2027
Apex Node	SRV-PRD-DB16	Not defined	Operational	✗	MySQL Community 8.0	Support expired! 30-Apr-2026	30-Apr-2032
Apex Node	SRV-PRD-MON17	Not defined	Operational	✗	SUSE Linux Enterprise Server Server 12	Support expired! 31-Oct-2019	Support expired! 31-Oct-2024
Apex Node	SRV-DEV-CI04	Not defined	Operational	✗	Windows Server Standard 2025	09-Oct-2029	09-Oct-2034
Apex Node	SRV-DEV-CI04	Not defined	Operational	✗	Ubuntu Server Server 20.04 LTS	Support expired! 23-Apr-2025	23-Apr-2030
Apex Node	SRV-TST-PRINT03	Not defined	Operational	✗	VMware vSphere Standard 8.0	Support expired! 11-Oct-2025	11-Oct-2027
Apex Node	SRV-TST-PRINT03	Not defined	Operational	✗	MySQL Community 8.0	Support expired! 30-Apr-2026	30-Apr-2032
Apex Node	SRV-PRD-MON03	Not defined	Operational	✗	MongoDB Enterprise 6.0	SaaS
Apex Node	SRV-PRD-MON03	Not defined	Operational	✗	Oracle Linux Server 9	Support will expire soon! 29-Jun-2027	30-Jun-2032
Apex Node	SRV-PRD-MON03	Not defined	Operational	✗	Windows 10 Enterprise 22H2	Support expired! 14-Oct-2025	Support expired! 14-Oct-2025
Apex Node	SRV-PRD-MON17	Not defined	Operational	✗	Red Hat JBoss EAP Standard 7.4	Support expired! 30-Jun-2023	Support will expire soon! 30-Jun-2027

Roadmap & Plans

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Assessments

Integration	Integration Assessment
Integration Digital Booking as Source Streamline Fleet Management as Destination	Not assessed
Integration Streamline Vendor Management as Source Streamline Fleet Management as Destination	Not assessed
Integration Automated Analytics as Source Streamline Fleet Management as Destination	Not assessed
Integration Integrated CRM as Source Streamline Fleet Management as Destination	Not assessed
Integration Modern Billing as Source Streamline Fleet Management as Destination	Not assessed
Integration Streamline Fleet Management as Source Automated HR as Destination	Not assessed
Integration Streamline Fleet Management as Source Optimal Customer Portal as Destination	Not assessed
Integration Streamline Fleet Management as Source Smart Contract Management as Destination	Not assessed
Integration Streamline Fleet Management as Source Automated Reporting as Destination	Not assessed
Integration Dynamic Scheduling as Source Streamline Fleet Management as Destination	Not assessed
Integration Enterprise Case Management as Source Streamline Fleet Management as Destination	Not assessed
Integration Streamline Fleet Management as Source Connected Case Management as Destination	Not assessed
Integration Prime CRM as Source Streamline Fleet Management as Destination	Not assessed
Integration Streamline Fleet Management as Source Connected Workforce as Destination	Not assessed

Business Fit

Tech fit

Data Managed

Data mastered by this application has not been identfied

Data processed by this application

Data Item	Sensitivity Label	Value Stream	Stage
Material Specification	Confidential	Quality Management & Compliance	Incoming Material Inspection
Inspection Checklist	Confidential	Quality Management & Compliance	Incoming Material Inspection
Inspection Result	Confidential	Quality Management & Compliance	Incoming Material Inspection
Non-Conformance Report	Confidential	Quality Management & Compliance	Incoming Material Inspection
Risk Rating	Confidential	Procurement & Supply Chain Management	Supplier Sourcing & Qualification
Ethical Sourcing Declaration	Confidential	Procurement & Supply Chain Management	Supplier Sourcing & Qualification
Onboarding Checklist	Confidential	Human Resource Management	Recruitment & Onboarding
Employee Record	Confidential	Human Resource Management	Recruitment & Onboarding

Processes

This application has not been related to any process-related data flow

Technology Roadmap

Application

AppID-652

Annual cost progression

Data mastered by this application has not been identfied

Data processed by this application